Responsibilities:

• Draft standard pleadings, correspondence, memoranda and other documents - assist in creating standard office templates for pleadings and discovery
• Routinely review, follow-up on, and occasionally calendar deadlines, filings, and other pleadings via CompuLaw
• Finalize pleadings and file or e-file same in both federal and state courts – including preparing TOC/TOAs for motion pleadings
• Review discovery requests and responses, prepare response shells as needed, review client documents for production; serve final discovery documents
• Maintain and organize electronic files in the document management system
• Proofread all documents for grammatical, typographical or spelling errors, and completeness prior to distribution or filing
• Coordinate and make necessary arrangements for travelling attorneys as well as coordinate meetings (i.e., depositions, mediations, interviews, etc.)
• Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and help to organize all other non-billable activities
• Assist managing the conflict check and client intake process for new matters
• Submit expense reimbursements on behalf of assigned attorneys
• Possess high level of awareness and protection of confidential information
• Exhibit good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.)
• Regularly anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., draft correspondence, prepare materials for meetings in advance, calendar client meetings, etc.)
• Consistently and professionally communicate with clients, opposing counsel, vendors, and firm and court personnel, and provide friendly and helpful telephone support
• Develop, implement, and maintain systems to promote organization and efficiency

Skills & Qualifications:

• Must possess a minimum of 8 years of experience as a legal assistant or paralegal in a heavy litigation firm, civil litigation preferred, employment litigation a bonus
• The successful candidate will be organized, have excellent written and verbal communication skills, pay careful attention to detail, be at work on time every day, and work well with others, including lawyers, legal assistants and accounting personnel
• Proficiency in Document Management Systems, Microsoft Word and Excel, TOC/TOA, calendaring software like CompuLaw, Adobe Acrobat, Outlook is required
• Experience with Nuance PDF, Relativity, Best Authorities, ChromeRiver, PowerPoint, and other document review systems is a bonus
• The ability to learn to use new software readily with a strong aptitude for technology; technology training will be provided

Qualities Ideal Candidates Will Have:

• Good work ethic with a “no task is too small” attitude
• The ability to remain flexible and adjust to changing work assignments
• A broad understanding of pleadings, motions and discovery procedures
• Must be proficient with regular and e-filing in both state and federal courts
• Experience maintaining and organizing digital files while supporting attorneys on a day-to-day basis

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